Can you support recurring fixed departures?

Yes — treated as series planning. Each departure still needs its own file discipline on names and utilisation.

How do name deadlines work?

File-specific, and flagged at quote time. Waiting for a complete list is how peak space disappears.

Why use a specialist rather than one airline's group form?

Because a single carrier's form only sees that carrier's group inventory. A specialist desk works options across carriers.

What do you need for a first quote?

Origins and destinations, date window, headcount band, cabin mix, whether names are final, and whether this is a series or a one-off.

Is this the same as the consumer trip pages?

No. Retail organisers should use the vertical trip pages. This page is for trade partners.

Do you publish savings guarantees?

No. We compare cost layers rather than quoting an invented average.

Group airfare for tour operators and MICE

A specialist air desk behind your fixed departures and series.

Request an operator quote

What this desk does

Tour operators and MICE planners do not need another consumer booking site. They need a group air specialist who can work airline group inventory across carriers, protect series and fixed-departure space, and keep the commercial paperwork clean for 10 or more passengers per departure.

This is a desk-to-desk service: you send the programme shape, we work the group air file.

How a series runs

Stage	What you send	What the desk does
Series plan	Season calendar, routes, headcount bands	Flags open-window vs decision-window risk
Quote	Origins, destinations, dates, cabin mix, flexibility	Works group paths across carriers
Hold	Commitment band	Sets up file mechanics and inventory hold
Names	Final passenger list by deadline	Loads names to file rules
Ticketing	Approved changes	Issues and amends under contract

Series plan: What you sendSeason calendar, routes, headcount bands; What the desk doesFlags open-window vs decision-window risk
Quote: What you sendOrigins, destinations, dates, cabin mix, flexibility; What the desk doesWorks group paths across carriers
Hold: What you sendCommitment band; What the desk doesSets up file mechanics and inventory hold
Names: What you sendFinal passenger list by deadline; What the desk doesLoads names to file rules
Ticketing: What you sendApproved changes; What the desk doesIssues and amends under contract

Three ways to buy group air

Factor	Public DIY booking	Single-airline group desk	Specialist group desk
Carrier scope	Public fares only	One airline	Multiple carriers
Series support	Minimal	Per carrier	Built for repeat departures
Name flexibility	Rigid once ticketed	Airline file rules	Group-file mechanics
Invoice path	Many receipts	Carrier process	One commercial path
Programme knowledge	None	Limited	Operator and MICE language
Published research	None	Policy pages	Two published studies

Carrier scope: Public DIY bookingPublic fares only; Single-airline group deskOne airline; Specialist group deskMultiple carriers
Series support: Public DIY bookingMinimal; Single-airline group deskPer carrier; Specialist group deskBuilt for repeat departures
Name flexibility: Public DIY bookingRigid once ticketed; Single-airline group deskAirline file rules; Specialist group deskGroup-file mechanics
Invoice path: Public DIY bookingMany receipts; Single-airline group deskCarrier process; Specialist group deskOne commercial path
Programme knowledge: Public DIY bookingNone; Single-airline group deskLimited; Specialist group deskOperator and MICE language
Published research: Public DIY bookingNone; Single-airline group deskPolicy pages; Specialist group deskTwo published studies

When a group file wins for an operator

A group file is usually the better tool when the roster will still move, seats must stay together, finance wants one invoice, or the departure sits in a firm peak window. For a series, these conditions repeat every departure.

The research behind this page

Both studies are built from primary sources and free to quote with attribution.

What trade partners ask.

Can you support recurring fixed departures?: Yes — treated as series planning. Each departure still needs its own file discipline on names and utilisation.
How do name deadlines work?: File-specific, and flagged at quote time. Waiting for a complete list is how peak space disappears.
Why use a specialist rather than one airline's group form?: Because a single carrier's form only sees that carrier's group inventory. A specialist desk works options across carriers.
What do you need for a first quote?: Origins and destinations, date window, headcount band, cabin mix, whether names are final, and whether this is a series or a one-off.
Is this the same as the consumer trip pages?: No. Retail organisers should use the vertical trip pages. This page is for trade partners.
Do you publish savings guarantees?: No. We compare cost layers rather than quoting an invented average.

Send us the programme shape and we will work the group air file.

Request a tour-operator group air quote

Easy Group Flights · IATA-accredited · 10+ passengers