Group Flights

Group Flights from Multiple Cities

Group flights from multiple cities are separate blocks, not one fare. How to brief 10+ passengers leaving from more than one airport.

A group fare is one origin, one destination, one travel date. If people live in three cities, you do not have one group flight. You have two or three blocks — or a plan to move everyone to a single departure airport first. Easy Group Flights, an IATA desk for 10+ passengers, prices each origin on its own. Name every home airport and headcount in the first brief, or the quote will not match the list.

One block does not cover three airports

Airline group space is sold city-pair by city-pair. A hold from Vienna to Lisbon does not include people starting in Prague, Bratislava, or Warsaw. Those travellers need their own block if that city has 10+, individual tickets beside the main block, or a positioning plan into the airport that holds the group fare.

Do not ask for "one group fare, multiple departures" and expect a single booking. Say the shape on day one.

Pick the shape before you collect money

	One departure airport	Several origins, each 10+	A city with fewer than 10
Product	One group block	One block per origin	Not a group block
Names	One list	One list per origin	Kept off the block
What to send	Origin, destination, dates, headcount	The same, repeated per city	Ask for published fares next to the block
Finance	One file	Ask if several files can share one invoice	Do not fold them into the block by assumption

Adding headcounts across cities does not create a group of 15. Ten in Vienna plus six in Prague is a Vienna block plus a Prague question.

What the brief must list

For each origin: airport or city, outbound and return dates, headcount (say how many are children), whether that city can move to a hub, and who pays.

Corporate offsites start at work retreat trips. Families converging on one reunion use family trips. A school that already shares one city uses school trips — multi-city is the exception, not the default brief.

Positioning is a decision, not a discount

Sometimes the clean file is: everyone reaches one hub on their own, and the group block starts there. That works only if you decide who buys the positioning leg. Those legs are not inside the group fare unless the quote says so. Bratislava and Vienna is a logistics choice of that kind.

FAQ

Can 7 from Prague and 8 from Vienna be one group of 15?
No. The 10+ minimum is per departure, not a sum across cities. The smaller city is a separate request.

What if only one city has 10 or more?
Open the block there. Quote the other cities as individual tickets, or move those people to the airport that holds the block — and say who pays for that leg.

Can one invoice cover two origin files?
Ask. It is a billing setup, not automatic. Put the legal entity on the brief before anyone collects money from colleagues or guests.

Wedding guests flying in from everywhere?
Same rule, different organiser. Use the wedding guest flights from multiple cities note, and still list each origin with a headcount.

Two sports teams that do not share an airport?
Two files, unless they actually depart together. Do not merge clubs to hit a minimum.

Next step?
Get a group quote with every origin and a headcount. "Various cities" produces a quote you cannot use.

Ready? Easy Group Flights is an IATA-accredited specialist desk for 10+ passengers.
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